- The BLC members’ Annual Meeting and Special Membership Meetings shall be:
- Held in Deerfield Township on the second Saturday of July (Annual Meeting) and as Necessary (Special Meetings).
- Held to elect Directors and other business brought before its membership (Annual Meeting).
- Held in a time and place designated by the BLC Board of Directors
- Communicated by U.S. Mail by the Board of Directors no less than ten (10) days prior to the meeting, and will include the meeting’s agenda, time, and location.
- Conducted in accordance with Robert’s Rules of Order.
- BLC Annual Meeting and Special Membership Meeting Procedure:
- All attendees shall sign in on the attendance sheet. The attendance sheet will have a place for the attendee’s name, member status, address, email address and number of people from the household attending.
- Upon sign-in, members will be given a paddle to use during the meeting. This paddle will be raised to indicate the member has a question, and they will be called on in turn. The paddle will also be used to vote on topics other than those which require a ballot.
- When electing new Directors, a ballot will be used. The ballot will be printed on undisclosed color paper and will include three lines to enter the selected candidate names with three locations to put their candidate’s names, (example ballot attached). The ballots will be counted, the number of votes each candidate received shall be announced, which will indicate who has been appointed to the available seats on the Board. All topics voted on using a ballot shall have the results announced. If any member attending the meeting does not trust how the ballots were counted. They will have to request a recount prior to the closing of the meeting. Normal procedure will be used for the recount (two members count the ballots, as a team. A Board Member cannot count the ballot).
- All members in good standing in attendance are limited to one (1) vote per member-household. Ownership of more than one (1) home or parcel of land by any single person or household does not increase the number of votes. No member-household shall exercise more than one (1) vote on any given issue/topic. Non-members are welcome to attend, but may not cast ballots nor votes.
- BLC Monthly Meetings shall:
- Be held at the BLC Clubhouse, located at the end of Peninsula Drive (375 Peninsula Drive), on the first Wednesday of each month, at 7:00 pm, monthly from May through November each year.
- Be conducted with the purpose of bringing information to the community and manage monthly business, and conducted in accordance with Roberts’ Rules of Order.
- Require all in attendance to indicate their presence on a sign-in sheet.
- Generally, follow the example agenda attached.
BARNES LAKE CLUB MEETING AGENDA
Date:
Day:
Time:
Location:
- CALL MEETING TO ORDER AND WELCOME-QUOREM
- PLEDGE OF ALLEGIANCE
- INTRODUCTION OF GUESTS
- ADDITIONS TO AGENDA
- MOMENT OF SILENCE:
- GUEST SPEAKERS:
- MINUTES OF LAST MEETING
- TREASURERS REPORT
- MEMBERSHIP UPDATE:
- SPECIAL EVENTS:
- BEACH/PAVILION MAINTENANCE UPDATE
- PARK LOT MAINTENANCE UPDATE
- BARNES LAKE IMPROVEMENT BOARD UPDATE
- OLD BUSINESS
- NEW BUSINESS:
- CORRESPONDENCE: Thank you, cards,
- NEW AND OUTSTANDING ISSUES (REMAIN ON THE AGENDA UNNTIL COMPLETED)
- Date:
Location:
Time:
- Adjournment
| BARNES LAKE CLUB DIRECTOR ELECTION BALLOTS THREE (3) CANDIDATES NAMES: 1.___________________________________________________________________________________ 2.___________________________________________________________________________________ 3.___________________________________________________________________________________ |
Draft Created/Revised:
- October 3, 2025
- Adopted by the Barnes Lake Club Board on July 2, 2025, Monthly Meeting
- Additional Language added in disclosing vote results and recounting procedure, if requested, adopted by the Barnes Lake Board on November 5, 2025, Monthly Meeting.
BARNES LAKE CLUB 